Privacy Policy

1. INTRODUCTORY REMARKS
2. PROCESSING OF PERSONAL INFORMATION IN RELATION TO CUSTOMERS, ETC.
3. PROCESSING OF PERSONAL DATA IN ANOTHER CONTEXT
4. INFORMATION RECEIVED FROM THIRD PARTIES
5. RECIPIENTS AND FORWARDING, ETC.
6. STORAGE LIMITATION
7. YOUR RIGHTS
8. CONTACT INFORMATION

1. INTRODUCTORY REMARKS
1.1 Purpose
1.1.1 At Pro-Safe A/S (hereinafter "the Company"), we will continuously electronically/automatically process various personal data about you. We are therefore obliged to inform you about what information about you we collect, register, pass on or otherwise process.
1.1.2 When you use the Company's website or otherwise contact or interact with us, the Company as data controller processes various personal data about you
1.1.3 The purpose of the processing of your information is the overall administration of your customer relationship, including in relation to the delivery of agreed services, obligations, etc.
1.1.4 In this personal data policy, you can therefore read about how we process information about you when we register you as a customer, you otherwise contact us, and when we receive information about you from third parties. For all the personal data mentioned below, it applies that they are processed in accordance with the guidelines and framework set by data protection legislation.
1.1.5 Our website also uses cookies and similar technologies to collect and process information about our visitors' use of our website and services. If you want to know more about our use of cookies and similar technologies, you can read about this in our cookie policy, which you will find on our website.
1.1.6 You are always welcome to contact us at info@pro-safe.dk if you have any questions regarding our processing of personal data. See also point 8 below, where we describe your rights and have provided additional contact information.

2. PROCESSING OF PERSONAL INFORMATION IN RELATION TO CUSTOMERS, ETC.
2.1 Representative of a company
2.1.1 When you enter into a contract with or are an existing customer, business partner, supplier, etc. with the Company, we create a case about you and the company you represent in our IT system. Here we register a number of different personal data, which basically come from you.
2.1.2 We register e.g. identification information, including your name, job title, current employer, contact role, department, and your contact information, including work phone numbers, work email addresses, activity history, or other personal information that you may provide to us. However, we would like to ask you not to give us personally sensitive information.
2.1.3 The legal basis for processing your information is our legitimate interest in being able to fulfill the contract that we have entered into with the company that you represent, including being able to contact you and deliver the products/services that we have agreed upon. In a similar way, we can use your contact information when we have to invoice the company that you represent. The legal basis is the data protection act, cf. the data protection regulation (regulation (EU) 2016/679 of 27 April 2016) article 6, subsection 1, letter f.
2.1.4 The information in the system we can possibly merge with information about other customers, business partners, suppliers, website visitors, etc., e.g. to create various types of statistics and calculations, to improve our service.
2.1.5 The legal basis is Section 6, subsection of the Data Protection Act. 1, cf. the data protection regulation, article 6, subsection 1, letter f. Our legitimate interest is the potential optimization of our current services or the development of new services that the processing tries to achieve.

3. PROCESSING OF PERSONAL DATA IN ANOTHER CONTEXT
3.1 Inquiries
3.1.1 When you contact us via contact forms on our website or in connection with other inquiries, your inquiry will sometimes contain personal data, e.g. contact information, your association with a particular company or other personal data that you may give us. Among other things, we process this information in order to process and respond to your inquiry.
3.1.2 The legal basis is section 6, subsection of the Data Protection Act. 1, cf. the data protection regulation, article 6, subsection 1, letter f. Our legitimate interests are our processing and answering your inquiry.
3.2 If you contact us as a private person as part of an existing customer relationship with us, the legal basis may instead be the fulfillment of the agreement we have entered into, cf. section 6, subsection of the Data Protection Act. 1, cf. the data protection regulation, article 6, subsection 1, letter b.
3.2.1 If you use one of our contact forms, if you show interest in one of our products in an inquiry, or if you contact us on behalf of a company, we can also register you and the information you give us in our IT system as a potential lead or representative of a company so that we can contact you with information about and offers for our products. You will then be registered as a contact person for the company you represent.
3.2.2 The legal basis is Section 6, subsection of the Data Protection Act. 1, cf. the data protection regulation, article 6, subsection 1, letter f. Our legitimate interests are (i) the potential sale of our products, which we can achieve by later using the information to contact you about our products, and/or (ii) our interest in being able to contact you as contact person for the company you represent.
3.2.3 We may also use your inquiry, and thus the personal data contained therein, as part of the optimization of our current services or for the development of new services, e.g. by compiling statistics on inquiries received or by anonymizing inquiries received in order to be able to use them later.
3.2.4 The legal basis is Section 6, subsection of the Data Protection Act. 1, cf. the data protection regulation, article 6, subsection 1, letter f. Our legitimate interests are the potential optimization of our current services or development of new services, which the processing tries to achieve.
3.3 Newsletters
3.3.1 If you sign up for our newsletter, we register your e-mail address and any other contact information, which may constitute personal data, in order to send you our newsletters and offers. In some cases, we also register other information that you specifically give us.
3.3.2 We use this additional information to be able to individualize the offers and news we send to you.
3.3.3 The legal basis for the above-mentioned processing is the consent you give when you sign up for our newsletter. The legal basis is Section 6, subsection of the Data Protection Act. 1, cf. the personal data regulation, article 6, subsection 1, letter a.
3.3.4 You can always revoke your consent. This can be done, for example, by contacting us via the contact information specified in point 8.1 below. As a starting point, we process the personal data until you withdraw your consent to receive our newsletters.
3.4 Cookies
3.4.1 Our website uses cookies and similar technologies to collect and process information about our visitors' use of our website and services. If you want to know more about our use of cookies and similar technologies, you can read about this in our cookie policy, which you will find on our website.
3.4.2 The legal basis is your consent given in accordance with the cookie order (order no. 1148 of 9 December 2012 on requirements for information and consent when storing or accessing information in end-user terminal equipment).

4. INFORMATION RECEIVED FROM THIRD PARTIES
4.1.1 Sometimes we may receive personal data about you from third parties, for example your employer or your colleagues. This can include your contact details and information about your association with your employer. Sometimes we may register the information we receive from third parties about you in our IT system or elsewhere as a potential lead or representative of a company, so that we can contact you with information about and offers for our services and contact you regarding our ongoing customer relationship with the company you represent.
4.1.2 Our authority to process information as described in clause 4.1.1 is the pursuit of our legitimate interests. Our legitimate interests are (i) the potential sale of our products and/or services, as well as (ii) our interest in being able to contact you, possibly in your capacity as a contact person for a company that you represent. The legal basis is Section 6, subsection of the Data Protection Act. 1, cf. the personal data regulation, article 6, subsection 1, letter f.
4.1.3 We may also use information received from third parties, and thus personal data contained therein, as part of the optimization of our current services or for the development of new services, e.g. by compiling statistics on inquiries received or anonymizing inquiries received in order to use them later.
4.1.4 Our authority to process information as described in point 4.1.3 is the pursuit of our legitimate interest. Our legitimate interest is the potential optimization of our current services or the development of new services that the processing attempts to achieve. The legal basis is section 6, subsection of the Data Protection Act. 1, cf. the personal data regulation, article 6, subsection 1, letter f.

5. RECIPIENTS AND FORWARDING, ETC.
5.1 Recipients
5.1.1 Certain information is stored by our data processors in connection with the operational and IT security tasks (e.g. backup, website hosting, etc.), which we also handle externally. Storage of the information with external partners (our data processors) is subject to the rules in the Data Protection Regulation and the Data Protection Act, and data processing agreements have been entered into with data processors that must ensure that your information, among other things, not come into the hands of unauthorized persons.
5.1.2 As a rule, we do not pass on personal data covered by this policy to third parties without your consent, unless we are obliged to do so according to the law, or if this is necessary to pursue the purposes described above. Our authority for such disclosure is basically the same as described above in relation to our own processing.
5.1.3 In specific cases, your personal data may be passed on to our external lawyers for use in solving a specific task. This could be, for example, if the Company needs legal assistance in a case in which you are involved, and where the relevant personal data must therefore be used by our lawyer.

6. STORAGE LIMITATION
6.1 Deletion policy
6.1.1 At the Company, we have drawn up a policy that describes how and when we delete personal data. If you want to know more about our erasure deadlines, you can always contact us in accordance with point 8.
6.2 Request for deletion
6.2.1 When you contact us with a request to have your personal data corrected or deleted, we investigate whether the conditions are met and, if so, implement changes or deletion as quickly as possible.

7. YOUR RIGHTS
7.1 According to data protection legislation, you have certain rights in connection with our processing of your personal data.
7.2 In this connection, you have the right to:
• request to gain insight into which information about you we process about you (in accordance with Article 15 of the Data Protection Regulation),
• request that we correct the personal data we process about you (pursuant to Article 16 of the Data Protection Regulation),
• request that we delete the personal data we process about you (in accordance with Article 17 of the Data Protection Regulation),
• request that we restrict our processing of your personal data (pursuant to Article 18 of the Data Protection Regulation),
• request data portability to the extent that this may become relevant (in accordance with Article 20 of the Data Protection Regulation), as well as object to our processing of your personal data (in accordance with Article 21 of the Data Protection Regulation).

8. CONTACT INFORMATION
8.1 To the extent that you have questions about the above or your rights according to data protection legislation, you always have the option of contacting the Company at: info@pro-safe.dk
You can read more about data protection legislation and your rights on the Danish Data Protection Authority's website www.datatilsynet.dk. The Danish Data Protection Authority is the authority that can ultimately assess whether your personal data is processed lawfully – for example as part of a complaint.
The Norwegian Data Protection Authority's contact details are:
The Danish Data Protection Authority, Borgergade 28, 5., 1300 Copenhagen K, telephone 3319 3200, dt@datatilsynet.dk. See also https://www.datatilsynet.dk/om-datatilsynet/kontakt
Pro-Safe A/S, 02-06-2023